Void Payments List

On the Void Payments List page you can view payment information for the selected bank account. From this page, you can reissue a replacement check for the voided item or re-establish the underlying transaction that generated the payment. The update processing of the Void Payments page creates a journal of the appropriate transactions to reflect the changes made as a result of the void.

Workflow:Closed Void Payments uses the standard workflow process that allows authorized users in your organization to post reissued checks, generate the edit and error listing, validate, approve, and post groups of payments to which the user is authorized and that meet a series of pre-defined criteria. See Workflow for more information on these functions.

To access the Void Payments List page, go to Financial Management > Payment Processing > Void Payments. Select a Bank Account for the payment information you want to view.

The list displays all source information associated with the voided payment transaction. Click Refresh at any time to repopulate and update the list to include any changes made by you or other authorized users.

Click a Number hyperlink in the list to specify the void date of the item and instruct the system how to deal with the source information associated with the voided item. See Void Payment for more information.

Click New to void, spoil, or reissue checks or EFTs. See Add Voided Payment for more information.

To delete a void payment record, select it in the list and click Delete. 

The Delete button is hidden or disabled if you do not have the appropriate security permissions. If you are authorized, when you click Delete you are prompted to confirm the deletion.

If needed, click Refresh to repopulate and update the list on the page to include any changes made by you or other authorized users.

To create an ACH transmittal file, select a void payment in the list and click ACH to open the Create ACH Transmittal File page where authorized users can create an electronic file that is sent to an automated clearing house.

To create a positive pay file, select a voided payment in the list and click Positive Pay to create a file that is sent to the bank for verification on which checks are approved for the bank to process. In the Create Positive Pay File window, select the appropriate options and click OK.

Only those items with a transaction type of Check will be included in the Positive Pay file.

See Also

Payment Processing Overview

Payment Processing Setup